To add a new employee, you must: Personnel → Employees To create a new employee card, click the green button „“. Fill in the "General information" table about the employee, fields marked with an asterisk are mandatory: First name — enter the employee’s first name; Last name — enter the employee’s last name; Gender — specify the employee’s gender; Personal code — enter the employee’s personal identification number; Date of birth — enter the employee’s date of birth; Foreigner code (ILTU) — code for a foreigner with interests in Lithuania. Used in the Sodra 1—SD form. A1 certificate — if checked, Sodra contributions will not be calculated (neither employee nor employer), and it will not be included in Sodra declarations; Work group — assign a work group: If the employee works under an employment contract: Personnel → Employees → “Name Surname” must have a Work group assigned with the attribute “Employment contracts” and an employment contract must be created. If the employee does not work under an employment contract: Personnel → Reference book → Employee groups → Create new employee group, where there is no attribute “Employment contracts”. Personnel → Employees → “Name Surname” must be assigned to the newly created Work group without the “Employment contracts” attribute, then this employee will be visible as working. Nationality — enter the employee’s nationality. Job position — select or create the employee’s position. If you create a new position, it must be declined grammatically. If not, the system will generate documents incorrectly. Department — the department assigned in the contract is displayed. Account client — by clicking the yellow button “Create client”, an accounting client will be created for the employee. This client will appear in the Customers → Customers module. If such an employee already exists, select it from the list by clicking „“. Address — enter the employee’s address. City — enter the employee’s city. Bank account — enter the employee’s bank account. Phone — enter the employee’s phone number. Email — enter the employee’s email. Car — assign a car to the employee. Fuel card — assign a fuel card to the employee. Family information — we recommend entering children’s names if you plan to generate an order for “Parental leave”. Education — fill in information about the employee’s education. Document data — fill in passport, social insurance and medical book numbers. You can also attach a passport copy. Social Insurance percentage — if the employee participates in additional pension accumulation, enter the total percentage here: pension accumulation percentage plus employee Sodra, i.e. 22.50 (3+19.5=22.50). If not, this field can be left empty. Responsible people — specify responsible persons who approve employee requests submitted via the “Employee cabinet”; the responsible person receives notifications. +Additional information — fill in any additional information you need. To add fields, go to Settings → Settings → Additional employee attributes. Issued inventory — ability to view or assign low-value assets issued to the employee. How to add an employment contract: After filling in general information, you can complete the “Contracts” section. Click on the “Contracts” tab and press the „“ button. Register employer contractual obligations and employment contract information. In the opened “Main data” window, fill in the required fields: Number — employment contract number; Timesheet No. — timesheet number; Agreement date — employment contract date; Working from — start date of employment; Working until — end date of employment; Job position — select position; Branch — select department; Individual income tax percent — enter individual PIT % (if different from salary parameters); Work agreement type date — start date of the contract type; Work agreement type name — contract type; NPD — assign if applicable; Salary accrual account — salary accrual account; PIT accrual account — PIT accrual account; VSD accrual account — VSD accrual account; Salary expense account — salary expense account; Sodra expense account — employer Sodra expense account; GF expense account — employer Sodra expense account; Company bank account — company bank account; Company cash account — company cash account; Monthly salary — monthly salary; Hourly rate — hourly rate; Summarized working time — check if applicable; Shorten before holidays — check if applicable; Working hours per day — hours per day; Working hours on Saturdays — Saturday hours; Working hours on Sundays — Sunday hours; Hours per week — weekly hours; Salary code — recommended 101, 1101, 102. Bonus — the amount of the fixed bonus assigned to the employee. Note: The accounts provided are examples; use your company’s chart of accounts. “Clause editing” — used to modify contract clauses. Do not forget to fill in “Place of work performance”. “Vacations” — set annual leave days. “Work schedules” — used when employee works according to a schedule. After filling data, you can print documents (contract, requests, employee card). After filling in the data, you can print the employment contract, request for payment to account, job application, and employee card (which shows the employee’s vacation period). These documents can be printed: In Lithuanian; In Lithuanian – Russian languages; In Lithuanian – English languages; In pdf, doc, xls formats. Important. When printing the employment contract, you can include an annex on intellectual property. When printing the contract, you must tick the checkbox “Print intellectual property annex”