How to distribute Future Period Costs in Purchase Module?

Warehouse → Purchases

Create a purchase entry.
Select the purchase item.
Click the Allocation button:
In the opened window, fill in the fields and click “Generate”.

Period from — the entry date is filled in automatically, but can be changed if needed.
Period until — the date up to which the amount should be allocated.
Allocate over period — select the allocation frequency: monthly, quarterly, or yearly.
Corresponding account — select the account to which the amounts will be allocated.

Fields for setting up expense allocation period

To delete allocated future expenses — select the purchase item and click the “Delete allocated future expenses” button .
You can check the expense allocation in the main purchase entry window by clicking the “Show/Hide double-entry records” button.

Double-entry records for allocated expenses

Note. If a cost center is assigned in the purchase entry, it will also be applied during the allocation of future expenses.
Expenses are distributed based on the number of days in the selected period, not by month. Therefore, the allocated expense amount may vary from month to month depending on the number of days in each month.
The calculation formula used: the total future expense amount is divided by the number of days in the selected period and multiplied by the number of days in the month (in which the expenses are allocated).

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How to distribute Future Period Costs in Purchase Module?

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